Job Description
At Bank of Singapore, we are constantly on the lookout for exceptional individuals to join our team. We promote a culture of openness, teamwork and fairness. Most importantly, we invest in our people through our programmes that develop them on both professional and personal levels. Besides attractive remuneration packages, we offer non-financial benefits and opportunities to develop your potential within OCBC Group’s global network of subsidiaries and offices. If you have passion, drive and the will to succeed, rise to the challenge today! Responsibilities - Prepare notification letters, facility letters, supplementary letters and certain security documents (eg insurance collateral assignments), in accordance with credit approvals and within the agreed Service Level Agreement (SLA) with business units. - Liaise with both internal and external Legal Counsel on tailor-made documentation. - Keep a record of the notification letters, facility letters, supplementary letters and security documents (referred to as "facility documentation) that are sent to clients and monitor their return. - Post the required documents in RM Workbook to guide the relationship managers on what to obtain from the clients. - Check the facility documentation when they are returned by the clients which shall include the following within the agreed SLA: - All facility documents are properly signed including conditions precedent and security documents - Correct dates are inserted - Loose pages are initialed - Read the Memorandum and Articles of Association of the corporate borrower or security provider to determine the corporate authorization and procedures for execution of documents and affixing of company seal - Corporate seals and personal seals are affixed when required - Directors' resolutions and shareholders' resolutions (when required) are executed by the proper authority - Verify the signatures of the signatories against the records on file - Records of incumbent directors and shareholders are updated - Evidence of Filing and / or registration when required - Prepare documentation checklist for approval by 2 nd Documentation Officer or the Team Lead prior to drawing of the facility. - Monitor and follow up on the documentation discrepancies on a monthly basis. - Escalate the documentation discrepancies to management if they are not resolved within the requisite period. - Liaise and follow up on post completion documents with external parties (eg external lawyers)
