Human Resources Executive

  • Job Ref.No: 01182812
  • Budget:
  • Timeline: to be confirmed later
  • Closing on: 06/10/2022
  • Country: Singapore

Job Description

Part-timers & Freelancers are welcomed to apply this Full time position
The function is responsible for supporting the HR Manager in handling the full spectrum of learning and development, recruitment and selection, onboarding, internship programmes and employee engagement.
The Executive will play a critical role in leading and coordinating all learning and development activities, keeping a strong focus not just on the professional development of the employees, but also on the needs of the organization. The Executive will work collaboratively with business leaders, employees across the group, training providers and government agencies.


1.1 Learning & Development
Assist in the formulation of learning and development strategies.
Conduct Learning Needs Analysis in consultation with business leaders.
Identify and prioritize trainings that are deemed essential to ensure that EPS satisfies continuing professional development requirements, technical certifications, and regulatory standards, for example the Tanker Management and Self-Assessment (TMSA) audit.
Formulate and execute Total Learning Plan.
Partner with internal subject matter experts and/or external vendors to design and develop training programmes to achieve training, learning and development objectives.
Administer training matrix and ensure all new joiners meet the training requirements for their respective roles.
Assess the costs of planned programmes and manage training budgets.
Handle all training logistics and administration of pre- and post-training related activities such as:
Application of Training Employment Passes
Registration and arrangement of external training programmes
Application of training grants from government agencies
Updating and maintenance of all training records
Supporting TMSA audits with essential training plans and records
Conducting post-training evaluation and making recommendations for improvement
Support the formulation of competency framework.
Assist in the talent review and succession planning processes and implement initiatives to close the competency gaps.
Recommend indicators for talent assessment to identify high-potential talent and implement high-potential programmes.

1.2 Recruitment and Selection
Arrange and conduct interviews.
Recommend candidates for selection to Human Resource Manager and Line Managers.
Prepare salary proposal for new hire.
Prepare letter of offer and acceptance.
Process work pass applications for foreign employees (where applicable).
Manage onboarding process for new employees.
Monitor new employees’ confirmation and OJT (where applicable).

1.3 Internships/Scholarships
Liaise with Institutes of Higher Learning to coordinate internships with various departments.
Coordinate and administer the EPS University Scholarship programme for shore-based employees.

1.4 Employee Engagement
Ensure effective and efficient onboarding of new hires through induction and engagement programmes.
Plan, initiate and execute employee engagement surveys, company events, teambuilding events and other relevant events.

1.5 Any other duties as and when assigned by Department Manager
Job Requirement
  • Degree or Diploma, preferably specializing in HRM
  • 3 - 5 years of relevant working experience in Learning & Development
  • Good IT knowledge e.g. Microsoft Office, etc.
  • A team player and able to work independently and under pressure to meet deadlines
  • Outgoing personality with excellent communication and people management skills
  • Learning and development principles, practices, methods, and procedures
  • Adult learning theory and its application
  • Needs Assessment tools and methods
  • Skills Framework adoption

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