Events Operations Executive

Chab Pte Ltd

Bukit Merah, Singapore

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  • Job Ref.No: 01179709
  • Budget:
  • Timeline: to be confirmed later
  • Closing on: 25/06/2022
  • Country: Singapore

Freelance Job Description

The Operations Executive oversees all on-site tasks. He/She is the main person that contacts the vendors to ensure that the events are on time and within budget. He/She works closely with other departments and vendors to ensure operational requirements are fulfilled.

The Role: 
  • Able to manage event/exhibition logistics as part of a project team.
  • Create, manage, and communicate the project plans and relevant documentation for assigned projects, with clarity of expectations and deadlines for all stakeholders’ pre-event, during, and post-event.
  • Works with vendors to establish layouts ensuring proper attendee traffic flow, adequate areas for registration, room placements, food & beverage stations/rooms and exhibition floor plans.
  • Able to manage all pre-and onsite facility interactions; including but not limited to venue, decorator, freight, audio visual, builders, etc. 
  • Able to manage the creation of operational communications with vendors and exhibitors including service kits, security forms, freight scheduling, and other activities.
  • Able to manage all pre-event logistics such as but not limited to show information documents, temporary space arrangements, signage, and ordering of exhibition materials.
  • On site, manages logistical needs; parking, audiovisual needs, reviews and complies with all facilities contracts, vendors, including security, and medical personnel.
Job Requirement
  • Tech savvy, willingness to adopt and embrace new technologies, proficient in Google suite of applications 
  • Analytical & problem-solving capability
  • Negotiation and management of suppliers
  • Proven prior experience in working in cross-functional teams.
  • Strong collaboration and communication skills written, verbal, presentation
  • Proven expertise in managing project activity, ability to prioritize and manage time efficiently
  • Able to support colleagues and team in a rapidly changing environment. 
  • 2 - 3 years of experience

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